Application Setup
The Application Setup contains many general settings for the school database as a whole rather than individual division settings in school info.  To access this page, navigate to Security > Maintenance > Application Setup.  You need Security Full roles to access this page.

Culture controls how currency is shown in Finance (decimal, thousands separator, negative amounts) as well as how dates work.  This includes controlling the display format for financials as well as DAT Query, DAT Fields - Step 2.

Currency Symbol controls the currency symbol shown.  This includes controlling the display format for financials as well as DAT Query, DAT Fields - Step 2.

Time Zone controls how email jobs are scheduled to be sent out, parent teacher conferences start and end times, and DAT date time calculations.  Rather than being based on the local PCR Educator server time, you can specify the timezone the school is located at.  Once specified, times are relative to your timezone time instead.

Email Sender Prefix is a default prefix for various automated notifications.  It replaces everything before the @ in an email address.  Note: Email senders should always be explicitly specified on email templates, and all staff users should always have a valid school email address. 

Email Domain is the institution's email suffix.  It should include the @. Example: @myinstitution.edu  Note:  An SPF Record must be registered with your domain before you can specify an Email Domain in the school database. If the SPF Record is not configured properly and doesn't pass the validation, the Email Domain setting is ignored.

Merge Link Expiration (days) determines how many days a Reset Password link is valid.

Notification Sender is a default sender for automated emails.  This field is for backward compatibility and should have a generic email like no-reply@pcreducator.com.  Note: Email senders should always be explicitly specified on email templates, and your school personnel users should always have a valid school email address.

Budget Periods determines whether finance enters budgeting data yearly, quarterly, or monthly.

Reconciliation determines if you see individual transactions or a summary on the transaction register for the transaction on the finance reconciliation page.  Generally, it is recommended to reconcile by transaction register as there is less data for you to have to work through.

Deferred Schedule determines when revenue is recognized, considering factors such as invoice dates and deposit dates. Each setting provides a different approach to handling deferred revenue, allowing flexibility based on specific business needs and scenarios. Note: “No Deferral” is used for the “Manual Revenue Recognition” method of recording Finance Unearned/Deferred Revenue. Note: “Earn on Receipt Earn Date Only”, “Earn on Invoices Before Earn Date”, and “Earn on Invoices Always” are all three options used in the Earn Date Revenue Recognition method.

Inquiry Online must be the page in your CMS where a new Inquiry is entered.  The New button in Admissions takes you to the inquiry online page to create the new inquiry.

Apply Online must be the applicant profile page in your CMS, where an applicant applies.

Anticipated Close Date is the date you expect to close out the School Year.  The student's status and substatus for next year is based on the anticipated close date and any actions associated with the student.  Note: This might be best understood from the Contract where you might have students Pre-Enrolled for the current year to complete the contract, and fully Enrolled as of the next school year.  Such students are anticipated to be fully enrolled as of the Anticipated Close Date.  So their next year status is calculated based on any next year action issued before or on the Anticipated Close Date.

Development Fiscal Month is the month that the development fiscal year switches.

Development Fiscal Day is the day that the development fiscal year switches.  Note: Typically, the Development Fiscal Month and Development Fiscal Day for development is July 1st.

Finance Require Student determines whether every invoice and receipt must have a student specified on each record.  If you are using Balance Calculation - By Student you want to have this setting turned on.

Disable Prerequisites turns off the prerequisite logic.  If you are not using prerequisites, checking this setting improves system performance for Scheduling.

Recurring Donation Email is the email template used to remind donors of an upcoming charge for their recurring donations.

Check In/Out Pincodes determines whether the pin codes must be unique in the entire database, or whether multiple households might have the same pin code when students or other contacts are checking in or checking out the student.  Everyone within a household must have a separate pin code in order to positively identify who is picking up a student.  Emergency Contacts must have Can Pickup checked, and are identified by first name, last name, and pincode in order to check out a student.  Parents must be marked as Okay To Pickup on the student - household relationship in order to check out a student.  Note: The “Check In/Check Out” widget in the CMS has different options to check out student including by Pin Code.  This Check In/Out Pincodes setting works in conjunction with the CMS widget.

Development Post Type determines whether when Recording Development Activity in Finance the activity is recorded as journal entries or miscellaneous receipts.  

Translation Token is based on a subscription to Weglot.  Place the token you receive from Weglot here to enable translation on Contracts and the CMS.

Translation Location determines where the Weglot translation options appear.  Note: It may take several minutes for changes to this setting to appear on the Contract or CMS.

No Attendance Record allows you to override the text shown when no attendance record is present. If no value is specified, the default text "Present" will be used.

Email Css File is a CSS file which determines the visual properties of all emails (typically font type, color, size). 

Top 3 table sizes shows the 3 largest tables by size in your database.  The table size must exceed 0.1GB to appear.

Schedule Demo
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