Clean books.
Every month.

An Enterprise Resource Planning (ERP) system manages the financial and operational backbone of a school: tuition billing, accounts payable and receivable, payroll, general ledger, budget management, purchasing, and financial reporting. In most schools, the ERP is the CFO's primary operational tool. When it is disconnected from the SIS and CRM, finance staff spend significant time reconciling data across systems — re-entering billing information, manually pulling enrollment numbers for budget projections, and assembling board reports from multiple exports. A school ERP that shares a data model with the SIS eliminates most of that reconciliation work.

Yes to all three. PCR's ERP includes tuition billing and payment processing, accounts payable and receivable, general ledger, payroll, budget management, purchasing, financial reporting, and financial aid management. These are native functions — not third-party integrations bolted on. Because they share the same data model as the SIS, tuition billing reflects enrollment changes immediately, and financial aid decisions made in the admissions workflow flow to billing without a separate entry step.

QuickBooks and Sage are general-purpose accounting tools. They have no concept of a student record, enrollment status, tuition schedule, or financial aid. Using them for school finance means manually connecting billing data to your SIS — usually via spreadsheet exports, manual entry, or an integration that breaks whenever either system updates. PCR's ERP knows what a student is, knows their enrollment status, knows their financial aid award, and generates a billing record automatically. A CFO using PCR's ERP eliminates a category of reconciliation work that general accounting software cannot address.

Because both the ERP and SIS run on the same data model, there is no integration to maintain. When the registrar confirms a student's enrollment in the SIS, the billing record for that student's tuition is generated in the ERP automatically. Financial aid awards entered during the admissions process are applied to the billing ledger without a separate entry. If a student withdraws mid-year, the SIS status change triggers the appropriate billing adjustment. No exports, no sync jobs, no human reconciliation step.

The main change is that budget projections use live enrollment data rather than last month's export. Board financial reports pull in one step rather than requiring manual assembly from multiple systems. AP and AR workflows stop requiring duplicate entry across platforms. CFOs consistently report that the first month on PCR ERP is the first time they have seen a real-time view of tuition receivables, payroll, and budget variance in one dashboard — without building it themselves.