Definition	PO Status	PO Line Item
Committed	Purchase Order items awaiting approval.	Submitted for Approval or Approved	Pending
Obligated	Line items on the purchase order are approved but the purchase order is not accepted.	Submitted for Approval or Approved	Approved
Encumbered	The purchase order has been accepted.	Accepted	Approved
Actual	Actual transaction total for the fiscal year. Note: Posted transactions only.
Budgeted	Budget total for the fiscal year.

Note: Purchase Orders with a status of Received or Complete would have been invoiced and included in the Actual total.

Example: The following demonstrates where the amount appears for a purchase order as it moves through the purchase order process.

	Commitment	Obligation	Encumbrance	Actual
A new purchase order is created and not yet submitted for approval
The purchase order is Submitted for Approval with all items Pending
A budget manager Approves some or all of the purchase order line items
A finance officer Accepts the purchase order
The purchase order is fulfilled by an invoice. The status is either Received or Competed
If, at any point, the purchase order is Canceled