99.987% uptime·0 security breaches·35+ years in education·Built and supported in the U.S.
K-12 Schools

The school office, one record.

500+ K-12 schools use PCR Educator to run admissions, academics, finance, and advancement from a single student record. The registrar and the CFO finally agree.

500+ K-12 schools served Across all school types
35 years in education Since 1991
95% customer satisfaction Verified 2025
Book a K-12 demo See customer stories
500+K-12 schools served
35years in education
95%customer satisfaction
Why K-12 schools choose PCR

One system where every office agrees.

Unified record 1

No more spreadsheet fights

Admissions and finance see the same family record, updated in real time. The registrar and the CFO finally agree on who's who.

One data model for all departments
AI at scale 3×

Re-enrollment that runs itself

Automated re-enrollment campaigns with AI-drafted follow-up, reviewed by your team before it sends. The same system handles the families who enroll and the ones who graduate.

Staff-reviewed AI, every message
Full lifecycle 7→1

From first tour to first donation

Inquiry, application, enrollment, tuition, advancement — one lifecycle, one record, one vendor. No re-entering families at each stage.

Tools consolidated per school, avg.
Built for every role

Every department, one platform.

HEAD OF SCHOOL

Head of School

Full visibility across enrollment, finance, and advancement. Board-ready dashboards Monday morning.

  • Unified enrollment & finance reporting
  • Board-ready KPI dashboard
  • Advancement pipeline by class
ADMISSIONS

Director of Admissions

Inquiry through enrolled — with AI follow-up drafted from live school data, reviewed by your team.

  • Admissions funnel with AI follow-up
  • Automated nurture sequences
  • Application status visibility
REGISTRAR

Registrar

Enrollment records, scheduling, gradebook, transcripts, and state reporting on one system.

  • Enrollment & demographics
  • Block scheduling & rosters
  • Gradebook & transcripts
CFO

CFO

Tuition billing, GL, AP/AR, financial aid, and institutional reporting in one audit-ready platform.

  • Tuition billing & payment plans
  • General ledger & month-end
  • Financial aid & scholarships
The K-12 record

From first inquiry to first donation.

Most schools manage inquiry, academics, finance, and advancement on separate systems. PCR Educator connects all six stages on a single student record — so nothing falls through the gaps between departments.

01

Inquiry

Every lead captured and tracked from first contact.

  • Inquiry forms & source tracking
  • AI-drafted follow-up, staff-reviewed
  • Automated nurture sequences
02

Application

Online application through committee decision.

  • Online application portal
  • Document collection & checklists
  • Committee review & decisions
03

Enrollment

Contract, deposit, and student record creation.

  • Enrollment contracts & e-sign
  • Deposit & payment plan setup
  • Demographic & family records
04

Academics

Scheduling, grades, and transcripts in one system.

  • Block scheduling & rosters
  • Gradebook & attendance
  • Transcripts & state reporting
05

Finance

Billing and GL tied to the enrollment record.

  • Tuition billing & payment plans
  • General ledger & AP/AR
  • Financial aid & scholarships
06

Advancement

Alumni and giving tied to the same family record.

  • Alumni relationship tracking
  • Giving history & campaigns
  • Event management & major gifts
What K-12 schools say

Real outcomes. Real names.

K-12 · INDEPENDENTNO. 01
Before PCR Educator, every board meeting started with a spreadsheet fight. Now we open one dashboard.
+28%
qualified inquiries, year one
Denise Sindler
Director of Enrollment · Archbishop Carroll
K-12 · CHARTERNO. 02
Re-enrollment used to take 3 staff and 6 weeks. This year our families re-enrolled in 4 days.
4d
re-enrollment cycle, end-of-year
Sarah Kim
Head of School · Madison Charter Academy
K-12 · INTERNATIONALNO. 03
Our admissions team in London and our finance team in New York see the same number. That alone changed how we run.
3
offices, one system
David Osei
CFO · International Academy Group
K-12 · PAROCHIALNO. 04
We replaced Blackbaud, TADS, and two spreadsheets. One import, one contract.
3
tools replaced in one summer
Fr. Thomas Riley
President · St. Patrick's Academy
K-12 demo

Thirty minutes with a K-12 specialist.

A specialist who works with your school type walks the actual product using data from schools like yours.

  • 01A K-12 specialist tailored to your school type
  • 02Implementation roadmap in writing before signup
  • 03Data migration handled by our team, start to finish
  • 04Fixed quote, transparent renewal terms

Book a K-12 demo

Tailored to your school type and role. Live product, real school data.

  • →Independent, charter, parochial, or international
  • →Admissions, finance, registrar, or advancement focus
  • →Live product walk-through — no slide decks
Head of School Admissions Registrar CFO Other
One confirmation. We'll follow up within one business day.
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