| Status |
PO Editing |
Requirements for Status |
| Pending
|
Yes
|
Initial status for all purchase orders.
|
| Submitted For Approval
|
Yes
|
Some line items are awaiting approval by Budget Managers after the staff submits it for approval.
|
| Approved
|
Yes
|
At least one line item is approved by the Budget Managers, and no other line items are waiting for approval.
|
| Declined
|
No
|
All line items are disapproved by the Budget Managers.
|
| Accepted
|
Yes
|
Finance officer accepts an Approved PO. Note: Only approved POs can be accepted.
|
| Received
|
Yes
|
All line items are received.
|
| Completed
|
No further editing allowed. Voiding an invoice association resets the PO status allowing further editing of the line item.
|
Status becomes Completed once all purchase order line items are associated with invoices, or it has been forced completed.
If an item is voided, the status is reset to Accepted or Received.
|
| Canceled
|
No further editing allowed
|
Finance officer cancels the PO.
|