99.987% uptime·0 security breaches·35+ years in education·Built and supported in the U.S.

Five surfaces. One data model.

SIS, ERP, CRM, Intelligence, and AI governance built as a single platform — one codebase, one student record, one vendor. Every capability below ships on the same database your admissions and finance teams share today.

5Platform surfaces on one codebase
1Student record shared by all departments
800+Institutions running the full platform
35Years of continuous development
Student Information System SIS

The record of record for every office.

Every student interaction — enrollment, scheduling, academics, attendance, state reporting — lives on one database. Admissions sees the same student the registrar sees. Finance sees the same family the advancement team tracks.

Records & Enrollment
Student profile & contact managementLIVE
Enrollment & re-enrollment workflowLIVE
Document collection & e-signatureLIVE
Sibling & family relationship linkingLIVE
International student records (I-20)LIVE
Academics
Block, rotation & period schedulingLIVE
Gradebook — standards & narrativeLIVE
Attendance & tardy trackingLIVE
Transcript generation & sealingLIVE
Course request & conflict resolutionLIVE
Degree audit & progression trackingLIVE
Portals & Communication
Student & family portalLIVE
Teacher & staff portalLIVE
Assignment & event calendarLIVE
Mass & targeted communication toolsLIVE
Compliance & Reporting
State reporting (multi-state)LIVE
Federal reporting (Title I, IDEA)LIVE
Record-level access logLIVE
Accreditation documentation exportLIVE
AI-assisted narrative report generationNEW
Finance & Operations ERP

Audit-ready close, every month.

Tuition billing, general ledger, AP/AR, financial aid, and institutional reporting — built natively on the same student record as the SIS. No sync jobs. No reconciliation spreadsheets. One number, always.

Tuition & Billing
Tuition schedule setup & rule engineLIVE
Statement generation & deliveryLIVE
Payment plans — custom termsLIVE
Online payment portal (ACH, card)LIVE
Sibling discount & scholarship applicationLIVE
Refund & credit memo processingLIVE
General Ledger & AP/AR
Chart of accounts & GL postingLIVE
Accounts payable & purchase ordersLIVE
Bank reconciliation & cash managementLIVE
Month-end close workflowLIVE
Multi-fund & multi-entity supportLIVE
Financial Aid
Need analysis & award lettersLIVE
Federal program tracking (Title IV)LIVE
Scholarship & endowment accountingLIVE
Aid packaging & verification workflowLIVE
Reporting
Board financial package (auto-generated)LIVE
NACUBO & NAIS standard reportsLIVE
Budget vs. actual dashboardsLIVE
Enrollment revenue forecastingNEW
Admissions & Advancement CRM

The funnel that actually follows up.

From first inquiry through enrolled, and from first gift through major donor — on the same student record. AI-drafted follow-ups are reviewed and approved by your team before anything sends.

Admissions — Inquiry to Enrolled
Inquiry capture — web, walk-in, eventLIVE
Application workflow & checklist trackingLIVE
Document requests & e-signatureLIVE
Committee review & scoringLIVE
Decision letters & enrollment contractsLIVE
AI follow-up drafts (staff-reviewed)NEW
Re-enrollment automationLIVE
Yield analytics & conversion trackingLIVE
Advancement — Donor to Major Gift
Donor record linked to student recordLIVE
Gift entry, pledges & recurring givingLIVE
Campaign management & segmentationLIVE
Pledge reminders & AI-drafted appealsNEW
Grant tracking & foundation managementLIVE
Board giving dashboardLIVE
Events & Engagement
Open house & tour registrationLIVE
Performing arts audition schedulingLIVE
Alumni engagement & reunion trackingLIVE
Volunteer managementLIVE
Intelligence & Analytics INT

Board-ready, Monday morning.

Fourteen standard dashboards ship out of the box. Add unlimited custom reports. Ask questions in plain English — get cited answers with the underlying data visible. No BI consultant required.

Standard Reports
14 pre-built dashboards, no setupLIVE
Enrollment funnel & yield reportLIVE
Board financial package (auto-generated)LIVE
Re-enrollment tracking by cohortLIVE
Attendance & retention dashboardLIVE
Alumni giving & engagementLIVE
Custom & Ad Hoc
Drag-and-drop report builderLIVE
Unlimited saved custom reportsLIVE
Cross-surface queries (SIS + ERP + CRM)LIVE
Scheduled delivery (email or portal)LIVE
Export to Excel, PDF, CSVLIVE
AI-Assisted Query
Natural language query ("Show me…")NEW
Answer citations with underlying dataNEW
Query history & saved questionsNEW
Cohort & Predictive
Cohort retention analysisLIVE
Financial aid sensitivity modelingBETA
Enrollment projection modelBETA
Churn risk scoring per studentSOON
Platform & AI Governance AI

The scaffolding your IT team relies on.

Identity, permissions, integrations, audit logs, and AI governance — built into the platform from the beginning, not bolted on. Every AI action is reviewable. Every data access is logged. Every integration is documented.

Identity & Access
SSO / SAML 2.0 & OAuth 2.0LIVE
LDAP / Active Directory syncLIVE
Role-based permissions (field-level)LIVE
Multi-factor authenticationLIVE
Session management & IP restrictionLIVE
Audit & Compliance
Full access audit log (read + write)LIVE
Per-record data access trackingLIVE
Data export & right-to-erase toolingLIVE
Certified enterprise infrastructureLIVE
Annual penetration testingLIVE
AI Governance
All AI drafts held in review queueLIVE
Staff approval before any sendLIVE
AI action log with model + prompt traceLIVE
Per-role AI capability controlsLIVE
Opt-out per student / family recordLIVE
AI usage reporting for adminNEW
Integrations & API
REST API — full platform coverageLIVE
Webhooks for enrollment & payment eventsLIVE
LMS integrations (Canvas, Blackboard)LIVE
Payment gateway (Stripe, Authorize.net)LIVE
ERAS integration (medical schools)LIVE
Integration marketplaceSOON
Architecture

One record.
Every department.

Most school operations platforms are point solutions stitched together with integrations. PCR Educator is a single codebase — one database, one identity layer, one audit log — where every surface reads from and writes to the same student record.

  • No sync jobs. The admissions record and the finance record are the same row in the database.
  • No integration tax. Adding a new surface doesn't require mapping fields or managing middleware.
  • One audit trail. Every action — SIS, ERP, CRM, AI — writes to the same audit log.
  • One identity layer. Permissions, SSO, and MFA govern access to all five surfaces equally.
  • One vendor. One contract, one support line, one implementation team, one data model.
Student Record ONE TRUTH SISStudent Record ERPFinance CRMAdmissions INTAnalytics AIGovernance
Platform comparison

PCR vs. building it yourself.

Most schools replace PCR Educator with either a single SIS or a collection of best-of-breed point solutions. Here is what that comparison looks like in practice.

Capability PCR Educator SIS only SIS + ERP + CRM (separate vendors)
Data Architecture
Single student record shared across all modulesPartial
No sync jobs or middleware between systems
One vendor, one contract, one data model
Unified audit log across all surfaces
Functionality
Student Information System (SIS)
Finance & ERP (native, not integrated)
Admissions & Advancement CRM (native)
Analytics across SIS + ERP + CRMPartial
AI governance layer with staff review
Operations
Single sign-on covering all modulesPartial
Single support line for all surfaces
Fixed implementation quotePartial
Single family-facing portalPartial
Board reporting without manual assemblyPartial
✓ = native capability · Partial = available via integration or limited scope · — = not available

Thirty minutes.
The real product.

A platform specialist walks you through the actual product using data that looks like your institution. Not slides.

  • 01Every surface covered in a single session
  • 02Your specific workflows, your segment
  • 03Implementation timeline in writing before any commitment
  • 04Fixed quote — scope and price locked before PO

Book a platform walkthrough

Live product, real school data. 30 minutes.

  • SIS + ERP + CRM + Intelligence + AI on one call
  • Tailored to K-12, higher ed, PA, or health sciences
  • Implementation plan and fixed quote before a PO
Head of School Admissions Registrar CFO Advancement IT
One confirmation. Specialist follows up within one business day.
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